Calendar Sync from ZFold7 to Outlook re-downloading all

Anmeldedatum: 17.12.2011 Beiträge: 130

I am a long-time user and last sync'd everything on my phone to outlook a month ago.
My contacts, photos and other jobs ran fine.
My issue is with the calendar sync.
I have all outlook syncs set to confirm any changes over 1 so I get to review them before saving them in either direction.

My Calendar sync settings have always been "Sync all events" and "Compare only changed events (faster). Although I have a lot of history, this has always run pretty fast, maybe a minute or less and then I can review what it comes up with.

Today, it started up and it looked like it was downloading my entire phone calendar to the organizer. It actually says on the bottom "creating new entry in phone" which I think it always says, but on the top it says "downloading organizer" and I never got to the confirm changes screen. I could see ancient calendar events zip by. I typically only see this on a new phone the first sync.

I aborted this process (I was running multi-sync) as I was not sure what was going on.

I could just change my settings to only sync the last 30 or 60 days or so. But I am wondering what could possibly have caused this and is this a good solution? Or do I just let it run for an hour or whatever it wants? But if it thinks I really have all new transactions, even though I asked for a prompt is it going to try to duplicate anything?

Very strange, have never seen this before.

And now when I exit MPE it says changes will be lost if I do not sync to my phone. My phone calendar is okay. I checked my Outlook calendar and it looks okay. The MPE calendar also has my entries. Of course I cannot check everything but none of them are empty so wonder why it is doing this?

Did android change something on the calendar side that triggered it maybe? I basically just want it to sync the last month and ignore everything else because I think it is right everywhere. But I think MPE thinks the MPE calendar/organizer is not as this is before it even compares to outlook I think.

Thanks!
BJB

Moderator Anmeldedatum: 19.04.2014 Beiträge: 18069

Which calendars are activated under Phone => MPE Client => Settings => Calendars to sync?

How many appointments are you referring to?

BJB hat Folgendes geschrieben:

I could just change my settings to only sync the last 30 or 60 days or so

I advise against that, because then exactly what you're describing would happen. This function would then delete all appointments outside the date range on the phone.

Anmeldedatum: 17.12.2011 Beiträge: 130

icke1954 hat Folgendes geschrieben:

Which calendars are activated under Phone => MPE Client => Settings => Calendars to sync?

How many appointments are you referring to?

BJB hat Folgendes geschrieben:

I could just change my settings to only sync the last 30 or 60 days or so

I advise against that, because then exactly what you're describing would happen. This function would then delete all appointments outside the date range on the phone.

Thanks for your Aly. The only calendar selected to sync is Outlook on windows and on the phone, the one calendar I use to store data. Have not touched any settings. Thanks for the info on the 30 to 60 days sync. I thought it just "looked" at that range to sync. I won't run that.

I only make changes to my calendar on the phone. Outlook sync is for backup purposes.

What it should download and see as changes are those few calendar changes for the past month. Let's say 40 or so.

However it was downloading calendar items much older to MPE. I keep a lot of history which is why I use MPE but usually it seems to look at last sync date and download and compare a smaller set of data. I aborted before it got to the screen where it asks to confirm adds, deletes, and edits compared to outlook. Hard to say how many but the progress bar got to just a little bit as calendar events flew by on bottom of dialog box. Just like a first time sync.

Since all changes are on my phone, as usual, I should see a month of changes it wants to write to outlook and no changes to phone. If it got to the change confirm screen, I would say ignore anything that didn't conform to that.

Something triggered it to re-download to MPE pre-compare to outlook, all or a lot of calendar events. I will note that in sync settings for calendar, I do have "compare only changed events" checked as I always do.

Thanks,
BJB

Moderator Anmeldedatum: 19.04.2014 Beiträge: 18069

BJB hat Folgendes geschrieben:

The only calendar selected to sync is Outlook on windows and on the phone, the one calendar I use to store data.

Which calendar is activated under Phone => MPE Client => Settings => Calendars to sync?

If you have only made changes on your phone, then you can try using Blue Arrow (download entire) and then try a normal sync with Outlook.

Anmeldedatum: 17.12.2011 Beiträge: 130

icke1954 hat Folgendes geschrieben:

BJB hat Folgendes geschrieben:

The only calendar selected to sync is Outlook on windows and on the phone, the one calendar I use to store data.

Which calendar is activated under Phone => MPE Client => Settings => Calendars to sync?

The calendar selected on my Samsung ZFold7 MPE client app under settings, calendars to sync, is as it has been for years,my Gmail calendar that is not synced to Gmail. Only MPE.

If you have only made changes on your phone, then you can try using Blue Arrow (download entire) and then try a normal sync with Outlook.

I have only used multi-sync to sync in the past. If the blue arrow loads my ohone daya into the moe calendar that may work.

I assume after using the blue arrow I would then run milti-sync?

Thanks,
BJB

Site Admin Anmeldedatum: 15.02.2006 Beiträge: 32077 Wohnort: Tirol

Zitat:

I assume after using the blue arrow I would then run milti-sync?

Yes, thats the right way. The feature "Download entire" does transport all data from phone to MyPhoneExplorer - without interacting with Outlook. The sync does include then also Outlook data.

Moderator Anmeldedatum: 19.04.2014 Beiträge: 18069

BJB hat Folgendes geschrieben:

... calendars to sync, is as it has been for years,my Gmail calendar that is not synced to Gmail. Only MPE.

I advise you to do the following:
1. Create a local calendar on your phone.
Phone => MPE Client => Settings => Manage local calendars
Phone => MPE Client => Settings => Calendars to sync => Deactivate the Google Calendar, (Only the new local calendar should be enabled)
2. MPE => Organizer => Blue Arrow (Download entire)
3. Force a sync from Outlook to phone
4. Only the new local calendar should be enabled for viewing in the phone's calendar app.

Anmeldedatum: 17.12.2011 Beiträge: 130

FJ hat Folgendes geschrieben:

Zitat:

I assume after using the blue arrow I would then run milti-sync?

Yes, thats the right way. The feature "Download entire" does transport all data from phone to MyPhoneExplorer - without interacting with Outlook. The sync does include then also Outlook data.

@FJ,
Thanks!

This would load my last month and a half of calendar changes on my phone also which I cannot lose which is great. I have never pressed the blue arrow over the past many years of supporting MPE, I just use multi-sync for calendar, contacts, and notes. Does the arrow just download calendar, contacts, and notes into MPE replacing what exists? If it downloads photos and texts also, I have 1,000's and wouldn't want that.

Based on the above, this might be a 2 step process. I need to get that month and a half of calendar entries sync'd to outlook before any other changes. I can't lose all those meetings.

Thanks!
Bill

Moderator Anmeldedatum: 19.04.2014 Beiträge: 18069

BJB hat Folgendes geschrieben:

Does the arrow just download calendar, contacts, and notes into MPE replacing what exists? If it downloads photos and texts also, I have 1,000's and wouldn't want that.

The "Blue Arrow" function only transfers the data of the activated function, in your case the appointments, from your phone to MPE on your PC. After that, you should try synchronizing using the first button, "Synchronize with Outlook".

Site Admin Anmeldedatum: 15.02.2006 Beiträge: 32077 Wohnort: Tirol

A regular sync does update only the changes from phone in the database of MyPhoneExplorer. In normal case the data will be equal to before of you use "Download entire" but if there was a failure in the past then this feature will fix the data in MyPhoneExplorer. All in all "Download entire" is a save feature, its not needed always but its recommened to be used if you think there is something not working right.

Anmeldedatum: 17.12.2011 Beiträge: 130

FJ hat Folgendes geschrieben:

A regular sync does update only the changes from phone in the database of MyPhoneExplorer. In normal case the data will be equal to before of you use "Download entire" but if there was a failure in the past then this feature will fix the data in MyPhoneExplorer. All in all "Download entire" is a save feature, its not needed always but its recommened to be used if you think there is something not working right.

Thanks! My plan this weekend. First, backup my PST file.. then:

1. Connect phone to MPE
2. Display calendar on PC in MPE
3. Hit the "blue arrow"
4. It will download all from phone to MPE
5. Run Sync calender to outlook.
6. It will display the proposed changes and I can review and accept
7. Sync to outlook
8. Have a refreshment

Thanks!

Anmeldedatum: 17.12.2011 Beiträge: 130

@FJ,
Thanks again for the help!

Well I backed up my outlook .PST file, put MPE desktop calendar on the screen and hit the blue arrow. It went surprisingly fast and although my last missing 60 days (plus the future) is of course there, many prior years of history is not. And in checking my phone it is not there either any more! So I did not sync.... I wanted to check here on my plan.

ALL my prior year history (which is important to me and why I use MPE) is in Outlook. So I need to get the 60 days adds from the past plus any future appointments including recurring events I input from my phone to outlook. Then, I think I need to force sync outlook to overwrite the phone? I do not input any calendar events in outlook or MPE Desktop.

Would the following do this?
1. Backup Outlook PST again

2. Set the Sync date range from 60 days ago (my last good sync) to a date in the future and run a sync. I am not sure how far in the future I can or should go? I know I put in appointments at least a year into the future....I confirm each sync add or deletion over one, but I do not think this would propose deleting anything. It should just add my missing calendar events and edits (on my phone but not in outlook) to my Outlook. Correct?

2a. In the sync confirmation box, can you "shift select" a range of proposed sync events to choose to sync or ignore for a whole group of entries?

3. After that sync is done, go to MPE on phone and choose a non-google calendar to sync to. It should be a blank calendar.

4. Force a sync of calendar from Outlook to overwrite my phone. This should load my outlook calendar into a blank calendar on phone. I would have my old google calendar to review should I need to on phone but would stop using and displaying.

I think this should get my last 60 days and whatever future appointments I put on my phone into outlook. And also re-load my outlook history to the phone?

When I get a new phone, I force an outlook to sync my new phone as in 3 above. Does MPE copy ALL years in outlook to the phone or is there a limit?

Also, I am most familiar using multisync. Am I correct that if I choose calendar in multi-sync and run it, that is the same as hitting the "blue arrow" and then hitting the "sync" icon?

As noted in an earlier post, although in the many years using MPE I have google calendar sync turned off, perhaps an update or something triggered one. Hard to say but the above would get me off using google calendar. Back in the day, that is just the calendar I used and never changed.

Thanks so much. I will remain a user and supporter. Program is a life saver.

Thanks,

BJB

Moderator Anmeldedatum: 19.04.2014 Beiträge: 18069

Regarding point 1: That can never hurt.
Regarding point 2: You should always activate the following setting:
MPE => F2 => Sync => Events and Task / Sync with => Advanced => Time period/ "Sync all events"

Regarding point 2a: No, unfortunately that's not possible.

Regarding point 3. and 4.
(1) Create a local calendar on your phone.
Phone => MPE Client => Settings => Manage local calendars
Phone => MPE Client => Settings => Calendars to sync => Deactivate the Google Calendar, (Only the new local calendar should be enabled)
(2) MPE => Organizer => Blue Arrow (Download entire)
(3) Force a sync from Outlook to phone
(4) Only the new local calendar should be enabled for viewing in the phone's calendar app.

BJB hat Folgendes geschrieben:

Does MPE copy ALL years in outlook to the phone or is there a limit?

With the setting "Sync all events" , only Android sets the limits.

BJB hat Folgendes geschrieben:

Also, I am most familiar using multisync. Am I correct that if I choose calendar in multi-sync and run it, that is the same as hitting the "blue arrow" and then hitting the "sync" icon?

Multisync (organizer sync only) = "Sync" icon (Phone <> MPE <> Outlook) "Blue Arrow" - All appointments from the calendar enabled for syncing are transferred from the phone to MPE. All old entries in MPE are deleted in the process.

Anmeldedatum: 17.12.2011 Beiträge: 130

Thank you for the reply. Appreciate it.

I am sure it is my lack of understanding but I do not see how the proposed method gets the last 60 days of calendar entries that I made on my phone Google calendar only (and any in future).....that were never synced to outlook synced and back in the new calendar.

I need to get these 60 days of calendar entries on phone Google calendar synced to my outlook and therefore combined with my good outlook calendar history that goes back years. Only then do I want to change phone MPE to look at new phone calendar and have outlook sync one way to my phone to the new calendar with the last 60 days and future plus all my old history from outlook. This is why I proposed using that date range sync option just this one time.

Once I tell MPE to use the new calendar on phone (per suggested step 1) , MPE will not see the last 60 days I need from my google phone calendar. I think the other steps will just copy my outlook calendar which is as of late January to my new phone calendar? Sorry if I didnt explain my situation well.

If I understand the multisync definition below, multisync is indeed the same as hitting the blue arrow and sync icon. Is that correct? Up until this issue I never hit those 2 icons. I would adjust sync options in settings (sync to outlook) checked what I wanted to sync in multisync and ran multisync.

Thanks again. Unless I can sync those 2 months+ I either have to re-enter 2 months manually on phone after forcing outlook sync to phone. Or I have to enter them in outlook and then sync outlook to the new phone calendar.

Almost getting to that point if I can't figure this out.

As far as number of years I can sync from outlook to phone, if android sets that limit, do we know what that limit is?

Thanks to you both so much.

Moderator Anmeldedatum: 19.04.2014 Beiträge: 18069

Sorry, I must have misunderstood you Confused

I assumed you had already synchronized your Google Calendar, including the new appointments, with Outlook. You can also export the relevant new appointments from MPE (select them and right-click => Export/Import...) and import them into the new calendar later.

BJB hat Folgendes geschrieben:

This is why I proposed using that date range sync option just this one time.

Please finally forget this setting Rolling Eyes

The restriction only works in one direction (Outlook > phone) and has probably also led to your old appointments now being missing on your phone.

I already answered the question regarding Multisync / Sync button / blue arrow.
- Blue arrow: No synchronization, only downloading the data from the phone to MPE
- Sync button (with your setting): Synchronization of the one currently activated function (contacts, calendar...)
- Multisync: Synchronization of all functions activated in Multisync.

Regarding the time limit: I have I've noticed that the dates displayed in calendar apps differ. Some show dates from 1876 to 2100, others from 1900 to 2049.

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